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Applications
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Control and Management
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An effective scheduling package gives you complete control over all the events that
occur in your facility. You can schedule any kind of event, rooms, assets, vehicles,
conference rooms and off site events. Schedule can be set up to allow you to define a single point
of control for the approval of all events. Schedule is fully integrated with all other modules and
functions in FacilityTree.
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Flexible Reservation Creation
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Create a single event, a weekly repeating event, a monthly repeating event or
an event with random dates. Then add any combination of spaces, resources, images,
assets, groups or images.
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Flexible Reservation Editing
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You can add or remove any space or combination of spaces on a reservation. Cancel any single
date that is part of a reservation with multiple dates without affecting any of the other dates that
are part of the reservation. A new reservation can be copied from an existing reservation with a new
set of dates.
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Conflict Checking
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Never double book a room again. When a reservation is ready to be approved, Schedule checks to
see if all the requested spaces are available. If they are not, the reservation cannot be approved
until it is revised or adjusted. You can check the availability of any space in the system
with 100% confidence.
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Calendars
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Schedule has a complete suite of calendars:
Detail calendar that shows every event in every space. If an event uses 5 rooms, all 5 rooms are listed.
Summary calendar that shows just one listing of
each event. This provides a summary of events that can be provided to users or displayed on your organization's
web site.
Group calendar that only shows events for a specific group or department in your organization.
The group calendars can be posted to your organization's web site.
Availability calendar shows what spaces are available at a selected date and time. You can schedule
any space from the availability calendar.
Edit calendar that allows you to edit reservations displayed on the calendar.
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Email
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Schedule has a complete suite of email notifications. Notifications can be routed
by building administrator, requester or resource. Notifications includes the following notices, receipt of request,
reservation approval, reservation rejection, reservation modification. Resource monitoring and
management notices are generated.
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Space Blocking
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A floor or a building can be blocked. When a floor or a building is blocked the spaces
in it cannot be scheduled. This is useful when a facility is closed for a holiday. You can
quickly block space for a year or more in advance if necessary.
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Resource Management
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Do you have enough technical staff for the event? Do you have enough tables and chairs? Has
the catering been set up? Schedule has features that notify the resources and help you
monitor resource participation and availability.
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Room Layout, Setup & Work Orders
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You can offer users a set of predefined room layouts they can select from. Alternatively, users can
provide instructions for a custom layout or add a picture of how they want the room to look.
Schedule generates a daily report describing how each room is to be set up.
Schedule will generate work orders and send then to the FacilityTree On Demand module. This way
the facilities staff is notified of required room set ups. Cost and labor associated with the setup
can be collected on the work order and charged to the reservation.
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Contracts & Rent
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Schedule allows contracts to be attached to reservations. This way if an outside organization
uses a space, the finalized contract can be attached to the reservation.
If rent is collected Schedule will calculate total rental charges for the reservation.
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Schedule Report
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A report that is formatted as a schedule by day and hours. The schedule can show any number of spaces
or a single space. The format allows the report to be posted in each room so the schedule for that
day can be displayed.
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HVAC Report
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The HVAC report is formatted to show you when to turn the Air Conditioning and Heating on and off.
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VCal Support
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Individual reservations can be exported in VCal format and emailed to Outlook,
Google calendar or Apple Ical calendar.
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